Stall Office Administrative Assistant
- Belmont Park (Elmont), New York
- Administration
- Regular Full Time
Title: Stall Office Administrative Assistant
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
The Stall Office Assistant plays a key role in supporting daily operations within the stall office to ensure smooth coordination and accurate reporting for horsemen/women and racing operations. This position is responsible for collecting and distributing barn and stall reports, maintaining accurate horse movement records through InCompass, and assisting with work orders, vanning schedules, and related recordkeeping. The Stall Office Assistant also monitors daily trainer counts, manages office supply inventory, and provides general administrative support to the stall office team. This role requires strong attention to detail, organizational skills, and the ability to interact professionally with trainers, staff, and other stakeholders.
Essential Functions:
Assist the stall office with duties and reports including but not limited to collecting numbers for the barn and stall report, sending out the barn and stall report, recording horses in/out via InCompass, submitting work orders to maintenance on behalf of horsemen/women, keeping track of the daily count for each trainer on the grounds, assisting with the record keeping of vanning schedules/bills of lading, inventory and request office supplies, and other duties to assist the stall office as needed.
Qualifications:
- High school diploma or equivalent required; college coursework or degree preferred.
- Prior administrative or clerical experience, preferably in an equine, racing, or operations-related environment.
- Proficiency in email and Microsoft Office Suite (Word, Excel, Outlook); familiarity with InCompass or similar database systems a plus.
- Phone etiquette (preferred).
- Strong attention to detail and accuracy in recordkeeping and reporting.
- Ability to work independently and as part of a team in a fast-paced environment.
- Languages: Must be able to speak, read and write fluently in English. Any Spanish language skills a plus.
Summary of Physical Requirements and Work Environment:
- Primarily sedentary in nature with no special demands required as this is an office type role.
Pay Range / Salary: $21.32 - $28.79
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Experience OperationsNYRA Competencies:
Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.
Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.
Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
Visit us at NYRA.com to learn more!
The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
