Temporary Assistant, Talent Development
- Aqueduct (Ozone Park), New York
- Human Resources
- Temporary Full Time
Title: Temporary Assistant, Talent Development
Employee Status: Temporary Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
The Temporary Assistant, Talent Development, provides essential administrative and project coordination support to the Talent Development Associate and broader Talent Acquisition & Development team. This role helps ensure smooth execution of onboarding, engagement, learning, culture, and development initiatives across the organization. The ideal candidate is organized, resourceful, detail-oriented, and comfortable supporting multiple workstreams that shape the employee lifecycle.
This temporary position is designed to support key projects and peak periods of activity within the Talent Development function.
Essential Functions:
Talent & Organization Development Support
- Assist with the coordination, scheduling, and tracking of development programs, training sessions, and employee learning initiatives.
- Prepare draft communications, slide decks, and supporting materials for workshops, programs, and performance management activities.
- Maintain program rosters, attendance logs, participant feedback, and follow-up documentation to ensure accurate records and reporting.
- Support the Talent Development Associate in gathering data, updating trackers, and preparing reports and summaries.
Employee Experience & Engagement Support
- Help coordinate onboarding activities, including preparing materials, scheduling new hire sessions, and ensuring a welcoming and seamless experience.
- Support employee check-ins, engagement efforts, and exit interview logistics, including calendar invites, documentation, and follow-up actions.
- Assist in the execution of engagement initiatives, such as surveys, pulse checks, and communications.
- Provide administrative support for culture-building programs and recognition activities.
Project & Program Coordination
- Maintain project plans, calendars, and timelines to support the successful execution of Talent Development initiatives.
- Coordinate logistics for in-person and virtual programs, including room setup, technology needs, reminders, and participant communications.
- Prepare meeting notes, summaries, and follow-up tasks to keep work streams moving and ensure stakeholder alignment.
- Update trackers, dashboards, and shared files to maintain accuracy and organization across all initiatives.
General Administrative Support
- Assist with document creation, editing, formatting, and version control.
- Support data entry, reporting, and basic analysis for Talent Development and HR projects.
- Help manage email inboxes, inquiries, and scheduling for team initiatives.
- Perform other related duties, as assigned, to support department needs during the temporary assignment.
Other Information
- This job description is not intended to cover every responsibility required of the role. Duties may shift based on business needs, and flexibility is expected as projects evolve.
Qualifications:
Education & Experience
- Bachelor’s degree preferred, or equivalent administrative or HR-related experience.
- Prior experience in human resources, learning and development, project coordination, or administrative support strongly preferred.
Skills & Competencies
- Strong organizational and time-management skills with the ability to balance multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new systems.
- Detail-oriented, proactive, and able to work with discretion and confidentiality.
- Strong interpersonal skills with a customer-focused mindset.
Summary of Physical Requirements and Work Environment:
This role is primarily office-based, requiring the ability to work at a computer for extended periods, manage multiple documents, and coordinate communications with employees and stakeholders. The position may involve occasional movement around the office to support in-person training sessions, meetings, or program logistics. Employees must maintain focus in a fast-paced environment while handling sensitive information with discretion and professionalism. The work environment emphasizes collaboration, organization, and adherence to departmental procedures and timelines.
Pay Range / Salary: $30.00-$35.00/hr
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NYRA Competencies:
Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.
Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.
Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
Visit us at NYRA.com to learn more!
The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
