Title: Administrator, NYRA Bets

Employee Status: Regular Full Time

Work From Home Option: Hybrid - 2 Days/Week (40% Remote)

FLSA Status: Non-Exempt

Job Overview:

The NYRA Bets Administrator provides high-quality administrative and operational support across NYRA Bets, with a strong emphasis on financial, procurement and timekeeping processes. The position works closely with Marketing, Operations, Customer Service and VIP Management to keep day-to-day activity organized, accurate and on schedule by maintaining records, supporting purchasing and invoicing, preparing reports, administering departmental timekeeping and tracking key activities. The successful candidate will be dependable, highly organized and able to exercise sound judgment while managing competing priorities in a fast-paced environment.

Essential Functions:

• Create and maintain purchase requisitions; obtain supporting documentation and coordinate with Purchasing, Finance and vendors as needed.
• Initiate, process and maintain POs and invoices for all paid media and other marketing activity.
• Assist with RFPs and other procurement processes.
• Receive, review, code, submit and track invoices; investigate discrepancies and help ensure accurate, timely payment.
• Maintain organized electronic and physical files, including correspondence, contracts, reports and approvals.
• Assist departmental heads with any logistical requirements in moving between Saratoga and Belmont.
• Assist will VIP hospitality arrangements as required.
• Administer departmental timekeeping by reviewing submissions for completeness, coordinating corrections with managers and maintaining accurate supporting records.
• Assist departments heads with additional HR administrative tasks.
• Prepare routine reports, presentations, spreadsheets and written communications using Microsoft 365 applications.
• Coordinate departmental supplies, equipment, onboarding logistics, access requests and workspace needs in partnership with the appropriate internal teams.
• Support NYRA Bets promotional, event and business initiatives through scheduling, documentation, logistics and administrative coordination.
• Handle confidential business, employee, customer and commercial information with appropriate discretion.
• Identify practical improvements to administrative processes, recordkeeping and recurring workflows.
• Perform other related duties and special projects as assigned.

Education (minimum):

• High school diploma or GED required; associate degree in business administration, office administration or a related field preferred.

Experience:

• Three or more years of progressively responsible experience in administration, office coordination, finance support, procurement support or operations support.

Knowledge Required:

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Proficiency in accounting, procurement, timekeeping and administrative software systems.
• Demonstrated experience with invoicing, expense administration, purchasing or related financial processes.
• Clear, professional written and verbal communication skills.
• Strong organizational skills, close attention to detail and the ability to manage multiple deadlines.
• Ability to exercise sound judgment, maintain confidentiality and work effectively with limited supervision.

Summary of Physical Requirements and Work Environment:

This is an office job with no special physical requirement.

Pay Range / Salary:  $27.94 - $34.00 per hour