Facilities Administrative Assistant
- Saratoga Springs, New York
- Administration
- Regular Full Time
Title: Facilities Administrative Assistant
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
Conducts routine tasks for office administration, following established processes under general supervision to ensure accuracy, timeliness, and quality of work. Responsible for providing administrative support (e.g., meeting scheduling, follow-up and information gathering, planning and coordination) for a department, group or executives.)
Essential Functions:
Process weekly departmental payroll in coordination with trade foreman and supervisors ensuring accuracy of both timesheets and electronic scans
Prepare and implement documentation of daily and weekly overtime lists for the union workforce ensuring accuracy of overtime equalization lists
Coordinate with the Purchasing Department to prepare and submit requisitions for required goods and services
Track and reconcile basic expenses and invoices, ensuring compliance with company policies.
Manage routine office communications, ensuring timely responses and professional correspondence with stakeholders
Identify minor process inefficiencies and suggests improvements to enhance administrative workflows
Qualifications:
Associates Degree or higher
5+ years of progressive, related experience required
Must be computer literate and have a working knowledge of Microsoft365 Office Suite
Must be able and willing to learn cloud based administrative software
Strong organizational and analytical skills.
Oral and written communication skills.
Ability to communicate effectively with others.
Must be a self-starter and be able to work effectively with minimal supervision.
Summary of Physical Requirements and Work Environment:
Primarily an office-based position requiring prolonged periods of sitting, frequent computer and telephone use, and repetitive hand movements for data entry, payroll processing, document management, and other administrative tasks. Occasional walking, standing, and lifting of files or office materials up to 30 pounds may be required. The work is performed in a professional office environment with periodic travel to other NYRA locations as needed to support departmental operations.
Pay Range / Salary: $20.54 - $25.75
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LegalNYRA Competencies:
Elevates Everyone’s Experience through meaningful interactions and communication. And, by treating each other with respect and consistently displaying value and appreciation for the contributions of others.
Advances a Culture of Safety and Integrity by acting in the organization’s best interest, adhering to all policies, and upholding ethical standards.
Innovates and adapts by seeking feedback to improve performance, introducing new ideas and solutions to advance the organization.
Shows Pride of Ownership by being accountable for your role and responsibilities, mentoring colleagues, maintaining transparency in all interactions, and sharing your success with everyone involved.
Achieves Excellence by delivering your best effort, demonstrating exceptional leadership attributes, and persevering through challenges.
About Us:
With a lineage of nearly 150 years, The New York Racing Association (NYRA) serves as the cornerstone of New York State's thoroughbred industry at three major tracks (Aqueduct Racetrack, Belmont Park, and Saratoga Race Course). The industry contributes more than $3 billion annually to its urban, suburban, and rural economy. NYRA also offers a variety of exciting career opportunities – on and off the track. From Finance to Facilities, Turf to Technology, in all departments we are stewards of our sport. Join our talented team of professionals.
NYRA is committed to equal employment opportunity and to compliance with federal, state, and local anti - discrimination laws. NYRA values diversity and complies with New York State and New York City law, which prohibits discrimination and harassment against any employee, applicant for employment, or intern based on race, age, color, religion, sex (including pregnancy, childbirth or related medical conditions, gender identity / expression and transgender status), national origin or ancestry, citizenship, physical or mental disability, genetic information (including predisposing genetic characteristics), age (18-years-of-age & up), veteran status, military status, sexual orientation, marital status, familial status, caregiver status, partnership status, unemployment status, certain arrest or conviction records and domestic or sexual violence victim status. NYRA does not tolerate discrimination or harassment based on an employee’s membership in one or more of these protected categories, an employee’s known relationship or association with a member of one or more of these protected categories, or any other characteristic protected by applicable federal, state, or local law.
Visit us at NYRA.com to learn more!
The New York Racing Association, Inc. (NYRA) holds the exclusive franchise to conduct thoroughbred racing at Aqueduct Racetrack, Belmont Park and Saratoga Race Course. NYRA tracks are the cornerstone of New York State’s horse racing industry, which is responsible for 19,000 jobs and more than $3 billion in annual economic impact.
